Managing documents in Content Manager

Move, copy or delete either a whole subsection or content within the structure.

To Add a Subsection:

Use Add a Subsection to place a new folder under an existing one.

1. Click on the folder in the left frame you wish to add a subsection under.

Note:  Select the folder immediately above the folder you wish to add. For example, you must click the secondary level folder to add a third level folder.

2. Click the Add Subsection button.

3. Complete the eFOTG Subsection form.

• Enter the Subsection Title (required)

• Enter the Subsection Definition

• Select the Menu Sort Order

• Choose the subfolder sort order

• Alphabetical order - sorts folders in ascending order beginning with A

• Rank order - sorts in assigned ascending numeric order

• Choose the document sort order within the folder

• Alphabetical order - sorts folders in ascending order beginning with A

• Rank order - sorts in assigned ascending numeric order

• Choose whether the subsection is displayed on the Menu and Table of Contents

4. Click Save to add the subsection.

To Add a Content

1. Click the title of the folder in the left frame at the location where you wish to add content.

2. Click the Add Content button.

3. Enter content information.

• Enter the title to be displayed in the Table of Contents and Information screens

• In the right frame if you are entering a hyperlink to a web page, type the URL.

• Click View URL to verify the link is functioning and accurate

• Provide a brief Abstract of the content.

• If you are adding a file, click File Name and then the Browse button, navigate to and choose the file you wish to add.

Note: When you add a file, a copy of that file is uploaded to the eFOTG server in the NRCS Web farm. Once the Add takes place the eFOTG content file is no longer linked to the source file on your computer. If you Add a content file that already is in your state eFOTG but associated with a different content reference you can elect to have the existing file overwritten and have both references associated with the added file. To do this you must click on the Overwrite option displayed below before you click Save. If the Don't Overwrite option which is the default is selected, an error message is displayed:

"A file with the same name already exists in the system, please change the uploaded file name"

• Enter keywords the search engine can locate the content by

• Enter the Author name

• Enter comments

• Enter the last Revision Date (required)

• Enter the STGC Review Date (required)

• Indicate whether the content is publicly accessible or restricted to internal users

• Indicate whether the content should display on the Menu and Table of Contents

Note: This is especially useful for entering a document prior to its official release.  When ready, the screen can be edited to change from No to Yes.

• Indicate whether or not the link should be presented on the first page of your state's eFOTG in one of four categories: Spotlight - Tools, Spotlight - Technical Materials, State Specific Notices, or Draft eFOTG

• Identify a practice, if applicable

• Identify a Doc Type, if applicable

• Identify Applicable Counties using the twin select lists

• Identify the Subject using the twin select lists

• Click the Menu Sort Order (only applicable if rank ordered was chosen at the subsection level)

4. Click the Save button.

To Remove a Subsection:

1. Click the title of the folder for the subsection you wish to remove.

2. Click the Delete button.

3. Read the right frame verification box carefully to ensure that you have selected the correct folder for deletion.

4. If all folders and content in the subsection are to be removed, the checkbox should be marked.

Note:  The current version deletes all subfolders and content regardless whether the checkbox is marked.

5. Click the Delete button on the eFOTG Delete screen to confirm delete.

To Remove Content:

1. Click on the content in the left frame you wish to remove.

2. Click the Delete button in the left frame.

3. Verify the that the content in the right frame is to be deleted.

4. Click the Delete button on the eFOTG Delete screen to confirm delete.

To Edit Information about Content:

1. Click on the content in the left frame you wish to edit about.  The content meta data will automatically appear in the right frame where you can edit it.

Note:  This allows you to edit information about the content, not the content itself.

2. Make changes.

3. Click Update Content.

Note: This information is displayed in the information box when users view a document.

To Move Content or a Directory Structure:

1. In the left frame, click the folder or content  you wish to move.

2. Click the Move button.

3. In the right frame, select the destination section.

4. Click Move again to complete the process.

To Copy Content from another State's Website or the Sample eFOTG:

1. In the left frame, click the folder or content  you wish to move content to.

2. In the right frame, browse to locate the content you want to copy.

3. Click Copy.

To Add or Edit a Subject for Search Index:

To add a Subject:

1. In the menu bar near the top of the frame click Add/Edit Subject.

2. Enter subject information in the right frame.

3. Click Add Subject when finished.

To edit a Subject:

1. Select an Existing Subject.

2. Edit the Subject information.

3. Click Update Subject when finished.